CIN U20299DL1986 NPL023253



Tel: 91-11-26135256


Fax: 91-11-26135518,26135519



03 February, 2020

Last Date for submission of application – 07-02-2020  



All Concerned Members,                                  




Sir / Madam, 


After a great success of Buyer-Seller-Meets organised earlier in Brazil, Chile, Colombia and Peru in the previous year(s) and keeping in view the potential for expansion of trade with the region and the need to increase the interaction between entities, EPCH in association with the Embassy of India in Bogota, Colombia and the Consulate General of India in Sao Paolo, Brazil is organising a Buyer Seller Meet in Bogota, Colombia on 19 & 20 March 2020 and followed by a Buyer Seller Meet in Sao Paulo, Brazil on 23 & 24 March 2020. Please find the salient features of the above BSM for your quick perusal and confirmation: 


· Venue & Dates         


Hotel NH World Trade Centre in Bogota, Colombia (19 & 20 March 2020)  

Centro De Convencoes Frei Caneca in Sao Paolo, Brazil (23 & 24 March 2020) 

· Duration of BSM 


Bogota, Colombia 2-days and Sao Paulo, Brazil 2-days.

· Number of participants    


30 members of the EPCH.

· Service of a Professional Marketing Agency        


To Organize various requirements of the Buyer Seller Meet and also to ensure success of the programme, the Council has engaged the services of a professional Marketing & Event Management Agency, which has requisite experience & expertise to organize the above programme effectively.

· Size of booth 


6 sq. mt.  (3m x 2m).

· Booth Package 


1 table, 2 chairs, adequate lights, 1 power socket, Fascia                                                                                         Board and 1 waste paper basket and limited display aids matching the product profile of the exhibitor will be provided.  Any additional requirements for furniture/product display equipment’s etc. will have to be made by participants with extra payments.

· Business Meetings      


Though the Exhibition will be open for Buyers to meet & discuss business with representatives of participating Indian companies, the Agency will also organize Business Meetings on one-to-one basis with Buyers for each of participating Indian companies during the 2-days of the buyer seller meet in Santiago & Sao Paolo.

· Participation fees 


Rs. 1,00,000/- for a furnished booth of 6 sq. mt. in Bogota and Sao Paolo (as mentioned above) including hotel accommodation on twin sharing basis for 3 nights each in Bogota & Sao Paolo.

· Last date for submission of application 


07th February 2020  

· Compilation of Exhibitors Catalogues 


A brochure of Indian participants containing company profiles will be compiled by the Council.  This will be sent to Buyers, who will visit the Buyers Seller Meet. 

·  Visa Assistance                    


EPCH will help all participants to get their  

Visa Letters from the concerned authority through the Embassy of India in Bogota & its Consulate in Sao Paolo to obtain Visa in India. (The Cost of Visa will be borne by the applicants). However: - Indians, who are having a Schengen C/D or US VISA, do not need Colombian visa to enter Colombia and this exemption is valid for 90 days.

· Hotel Accommodation 


The above participation charges include hotel Accommodation on Twin Sharing Basis in Bogota, Colombia (18 - 20 March 2020) and Sao Paulo (22 – 24 March 2020) for 1 representative of each participating company.  The hotel facilities will be limited to room charges only and all extra including food & beverages will have to be paid by the participants. In case, additional representative is sent by the participating company, the additional actual cost for the accommodation will be required to be paid in advance to the Council.

· MAI Travel Grant 


The participants of the Buyer Seller Meet will be eligible for reimbursement of air travel cost only if travelled by Economy Class (for 1 person) upto a maximum of Rs. 1.00 lacs subject to the MAI guidelines & eligibility of the participant and approval of the MAI Committee on submission of the claim for reimbursement by the participating member. 


The participants have to arrange for their air travel, shipment of exhibits, custom clearance of exhibits & payment of import duties on the samples in Colombia & Brazil and other related expenses shall be the responsibility of the participating company. Interested members may forward their application as per enclosed format latest by              07th February 2020. Applicants may please note, the Buyer-Seller-Meet would be strictly on B2B terms only and no retail sale shall be permitted. 


Members may please note withdrawal after selection will not be allowed. The amount deposited by the participants towards their participation will be forfeited. The Council reserves the right to select the participants. Further, submission of application does not mean selection of participation in the above activity. For any further details, please feel free to contact Mr. Sushil Kumar Agrawal, Assistant Director in the Council on the following no. 011-26135256 (ext. 110) or email at .  


Thanking you, 

Yours sincerely, 



(R. K. VERMA) 

Executive Director 

*** P.S.:  In regard to participation in fairs / exhibitions abroad, Ministry of Commerce & Industry have issued fresh guidelines for the beneficiary under MAI scheme stating that a member can avail grant in aid for maximum of three participations in a particular trade fairs / exhibitions.  Members who have availed MAI assistance three times (including past cases) for particular fairs / exhibitions thereafter member have to participate in that fair on their own cost.  Further, MAI funding support was only be provided to a member for a maximum two MAI events in a year. 

The above guidelines as such would be adhered strictly and all exporters’ members may please note the same, while applying for participation in any fair under MAI scheme for availing grant in aid.  However member can participate beyond the prescribed limit of the guidelines on their own expenditure under the umbrella of the EPCH. 

The detailed MAI Guidelines are available on  


Click Here: Application Form along with terms and conditions.  

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